Sponsor Frequently Asked Questions

All meetings in the Networking Hall  and conference related spaces REQUIRE a badge and paid attendee registration

 

Conference Agenda

The conference agenda and schedule can be found on our event website (closer to the event date this site will be updated as new speakers are confirmed)

my.cmba.com/events/lirc25/agenda.html

Sponsor Attendee List

Sponsors will be given the full attendee list 30 days prior to the event (Nov 6th), weekly on Thursdays after that and one final list about a week after the conference.  If you receive communication from any outside organization about the attendee list, please know this is SPAM.  It is not a real offer. 

Hotel Wifi, Monitor Rental and other items...

There will not be open free WIFI in the conference area.  If you wish to purchase discounted internet access ($8 per connection), you will need to reach out to the venue or provide your own hotspot.

Speakers Registration

Speakers will receive an invitation email to speak.  The invitation will have a link to fill out to provide their headshot and bio. 

Speakers are complimentary.  Once their form is received, they will be registered by California MBA staff.  There is a limited discounted rooming block for this event, the link will be shared in the confirmation email.  Room reservations are secured at the speakers’ cost.  

More details will be forthcoming in regard to session prep, check-in and session times & dates. 

Whova Mobile App

You will be sent a link 30 days prior to the event, to update your company profile on our new mobile app, Whova.  If you have not used this platform before you will need to set up an account to access.  We will be sending out additional information on how to best feature your company.  We are very excited to offer this new way to feature all of our sponsors.  If you have additional questions, please contact [email protected] 

Hotel Wifi, Monitor Rental and other items

There will not be a hosted conference WIFI in the conference area.  If you wish to have internet access, you will need to reach out to venue for a discounted wifi rate of $8 per connection or provide your own hotspot.

If you wish to add rental monitors or other equipment to decorate your networking tables, you will need to reach out to FiveStar.  You may secure these, at your own cost. 

We now offer GROUP REGISTRATION!

We are excited to offer group registration; you will still need to register each member of your group individually but can now do so all from one account and pay for all on one invoice. 

You will be asked to update contact information for each attendee, please have name, title, email and mobile number (mobile number is not required but recommended)

You do not need to attend the event to set up a group registration.

 

 Exhibitor Move - In and Move - Out Times

Exhibitor Schedule.png

 

Don’t forget...Reserve your Networking Table, table location is chosen on a first come, first choose basis onsite during exhibitor move in.  

If you are inviting attendees to meet you at your table, please ask that they meet you in the Networking Hall.  

All sponsor levels may reserve a networking table, this is included at no additional cost in all sponsorship packages.

Sponsor Table size: 6ft table with two chairs.

Reserve your networking table by emailing [email protected].

Branded Item (NO Conference Bag)

This year we have decided not to have a conference bag.  However, we still encourage you to provide a branded marketing item to attendees. 

  • This year we are doing things a bit differently. 
    • If you have a branded marketing item, please let us know and we can help to promote that item to attendees on our mobile app, Whova. 
    • You may still pass out items at your networking table, if you do not have a networking table, we will make other accommodations. 
    • If you have a branded marketing brochure, we encourage you to add that to your company profile on our mobile app, Whova.

Parking – Overnight Guests:

Overnight Self-Parking - $42.00

Overnight Valet - $49.00

(In and out privileges will be extended to overnight guests only)

*Please note parking rates are subject to change without notice.

Daily Self-Parking:

0 - 30 minutes - Complimentary

30 minutes – 2 hours - $32.00

2 hours – 24 hours - $42.00

Max - $42.00

(NO in and out privileges will be extended to daily guests).

*Please note parking rates are subject to change without notice.

Daily Valet Parking:

0 – 15 mins – Complimentary

15 mins – 2 hours - $39.00

Max - $49.00

(NO in and out privileges will be extended to daily guests).

*Please note parking rates are subject to change without notice.

Outgoing Shipments

Any outgoing shipments must be properly packed, labeled and scheduled for pickup with courier.  All packages should be dropped off at the registration desk, in the conference event space. The Hotel banquet team will ensure to deliver the boxes to shipping/receiving for proper shipment. Scheduled pickups must be arranged by the sender, Hotel is not responsible for shipment of boxes. Please inform the event coordinator if you intend to have an outgoing shipment, [email protected].  

PARCELS/PACKAGES

All materials being shipped to the Hotel prior to the event must include all tracking numbers communicated to the event coordinator, [email protected]. Packages for the event should be delivered to the hotel no earlier than three (3) business days prior to the date of the event. Please address packages as follows:

Name of Company | Name of Event | Date of your Event

Attention to Hotel Contact

18000 Von Karman Ave.

Irvine, CA 92612

Package Handling Fees

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